Coordination and approval of design

About the Company

Since 2010, Prombudkoliya has been providing services for the coordination and approval of design, as-built, and technical documentation with Ukrzaliznytsia and state regulatory authorities. We support clients at all stages of railway project implementation — from the development of connection schemes to obtaining construction permits and commissioning approvals.

Our experience and well-established working relationships with departmental authorities allow us to complete all approval procedures efficiently and within the shortest possible timeframes, without repeated revisions or refusals.

Purpose of Approvals

Approval of documentation with Ukrzaliznytsia and state authorities is a mandatory stage in the construction, reconstruction, or modernization of railway facilities. It ensures compliance with technical, operational, and environmental regulations and guarantees the legal validity of construction and installation works.

Main Types of Approvals

• Approval of Technical Conditions (TC) with Ukrzaliznytsia
• Approval of design and working documentation
• Obtaining construction and reconstruction permits
• Approval of the placement of engineering networks and utilities
• Approval of railway level crossing and signaling projects
• Approval of inspection reports and as-built documentation

Approval Process with Ukrzaliznytsia

1. Preliminary analysis of design solutions and preparation of the document package
2. Submission of materials to the relevant railway directorate
3. Technical review of documentation and issuance of comments (if any)
4. Elimination of comments and adjustment of project documentation
5. Final approval and receipt of an official approval letter or commissioning act

Coordination with Other Regulatory Authorities

• SABI (State Architectural and Construction Inspectorate)
• State Emergency Service
• Environmental Inspectorate
• Local self-government and architectural authorities
• State Land Cadastre and water resource authorities

Our Services

• Review of design documentation for compliance with Ukrzaliznytsia requirements
• Preparation and formalization of a complete document package for submission
• Representation of the client’s interests before Ukrzaliznytsia and state authorities
• Approval of inspection reports, Technical Conditions, and design solutions
• Interaction with expert commissions and technical departments
• Obtaining final permits and official approvals

Documents Required for Approval

• Design and working documentation (hard copy and electronic formats)
• Technical Conditions and load calculations
• Topographic surveys and as-built drawings
• Explanatory notes with calculations and justifications
• Copies of land ownership or land use documents
• Inspection reports of existing tracks and structures

Our Capabilities

• Approval of railway facilities throughout Ukraine
• Handling projects of any complexity and category
• Extensive experience working with regional Ukrzaliznytsia directorates
• Professional support until final permit issuance
• Minimization of expert review and approval timelines
• Document management and official registration of submissions

Company Advantages

• 15 years of experience working with Ukrzaliznytsia and state authorities
• Turnkey support — from design approval to commissioning
• Established professional relationships and strong industry reputation
• In-house design department and legal support
• Reduced approval timelines due to proper document preparation
• Transparent workflow and reporting at every stage

Completed Project Examples

Approval of an Industrial Siding Project (Odesa Region, 2023)

A complete document package was prepared and the connection project of an industrial railway track to the mainline was successfully approved. A positive conclusion from Ukrzaliznytsia and a construction permit were obtained.

Approval of Station Reconstruction (Dnipro, 2022)

Working documentation was developed and approved with the regional Ukrzaliznytsia directorate and the State Architectural and Construction Inspectorate. The project was implemented without comments from supervisory authorities.

Permit Processing for Level Crossing Modernization (Poltava Region, 2021)

Approval of design solutions related to signaling and safety systems was completed. A positive conclusion from the State Emergency Service and a commissioning approval act were obtained.

Frequently Asked Questions

How long does the approval process take?

The timeframe depends on the facility category and the number of approving authorities — typically from 30 to 90 calendar days.

Can the approval process be outsourced on a turnkey basis?

Yes. Prombudkoliya specialists fully handle preparation, submission, and coordination of documentation until all required approvals are obtained.

What documents will I receive upon completion?

The client receives official approval letters from Ukrzaliznytsia, commissioning acts, and permits from regulatory authorities confirming the legality of construction and operational works.

Do you work with private industrial facilities?

Yes. We coordinate projects for industrial enterprises, terminals, ports, logistics hubs, and warehouse facilities connected to the Ukrzaliznytsia mainline network.

Submit a Request

Need to coordinate a project with Ukrzaliznytsia and regulatory authorities? Submit a request, and Prombudkoliya specialists will prepare the documentation package, complete all approval stages, and ensure receipt of official permits without delays.